A NOTE FROM THE DEAN OF STUDENTS
As spring break approaches and the Danville weather fluctuates between unseasonably warm and still just a bit too chilly, the campus focus also experiences a bit of back and forth. While we are still very much focused on the here and now, plans for graduation, summer orientations, and next fall are well underway among the Averett community.
In this edition of the Parent Newsletter are valuable pieces of information that we hope you'll discuss with your sons and daughters. For those of you who have seniors graduating on April 30, I offer my congratulations to you as I know what an important role you played in your students' success. You'll find helpful information and deadlines that have been shared with your students. If your student still has some time left at Averett and plans on returning in the fall, you'll find the information about the housing selection and course registration processes to be helpful. There is also information about what's been happening in student activities and one group in particular - IMPACT. The student members of IMPACT provide information to their peers about responsible decision making.
This newsletter is just one step in keeping you informed of what's happening on Averett's campus. I am working with a dedicated group of students, faculty and staff in developing a parent website so you are just a click away from the information you'll need to keep you up to date on the happenings of campus. We want to be sure that you, the audience for the site, have input about the content of a parent website. In the meantime, I hope you'll check out the News and Events section on our homepage to find out about all the exciting activities happening on our campus.
Feel free to contact any of the departments listed if you have questions related to their specific areas. I can also be contacted if you have questions, or if there is information you would like to see in future editions of this newsletter. My e-mail is email@example.com, and my office number is 434-791-7103.
Dean of Students
IMPORTANCE OF INTERNSHIPS
The Alumni office doesn't just connect with students as they cross the stage at graduation. They look forward to interacting with students before they even begin thinking about graduation. For underclassmen, one of the best pieces of advice we have heard from alumni who are telling how they found their dream job is to find the correct summer job. Find a summer job that relates to your major if at all possible. If you want to be a pilot, get a job at the airport even if it is just pumping gas. If you want to be a teacher, get a job working with kids. The long term payoff will greatly out weigh the short term gain of making "more money at Hardees." However, if you want to own a Hardees, working at one is a great idea. To make a connection with the alumni office go to our Alumni page at www.averett.edu/alumni.
INAUGARAL SENIOR DINNER A SUCCESS
On the evening of February 2, all seniors were invited to a special dinner in their honor at which they were served by members of the faculty and administration. Faculty servers included Ginger Henderson (Equestrian Studies) and Professor of History Bill Trakas, in addition to Jackie Finney (Theatre), Deb DeMarey (Biology) and Susan Huckstep (Communications). Administrators included Bill Woodward (Dean of Students), Lesley Villarose (Student Activities), Linda Lemery (Library) and Joey Wilkerson (Advancement).
The dinner was hosted by Dan Hayes, Director of Alumni Relations for the University. Adding to Dan's congratulations and offering information about important deadlines and resources were a few speakers representing offices around campus. The speakers included Petrina Carter (Career Services), Carl Bradsher (Student Financial Services), Feleta Morton (Registrar's Office), and Pattie Cairnes ‘74 (President of the Alumni Association). Throughout the evening student names were drawn to receive special prizes. The grand prize was a diploma frame from the Schoolfield House Booksellers - Averett's on-campus bookstore. They are a great place to shop if you are looking for that perfect gift for your graduating senior. To find them on the web, click on the Bookstore link under "Quick Links" at www.averett.edu.
INFORMATION FOR APRIL GRADUATES
The members of the university faculty and staff offer their congratulations to the students who are graduating on April 30. We know that you are as excited about this special day as your sons and daughters. To be sure all seniors are prepared for this special occasion, the Registrar's office offers the following timeline of what seniors should do (or have done!) to prepare. Additional information for students and families can be found on the Registrar's website: www.averett.edu/registrar.
February: Students in the traditional undergraduate program should have completed the Writing Proficiency Exam. If they aren't sure if they've taken this exam, they should contact the Registrar's office to find out their status. To sign up for the exam, students should contact Alana Adkins at firstname.lastname@example.org or 434-791-5761 who will make sure the student is registered to take the exam via Blackboard. The exam only takes an hour and is a graduation requirement. Students cannot participate in the graduation ceremony (i.e. walk across that stage) without it!
March 30: Official Transcripts and Test Scores from other institutions must be received in the Registrar's Office.
April 1: Deadline to apply for graduation and submit the required $100 graduation fee. There will be a $25 late charge for applications faxed or postmarked after April 1. Applications received or postmarked after April 15 will be held and processed for August 2011 graduation. (Traditional students' accounts will be billed. Fee must be paid even if a student does not plan to participate in the ceremony).
April 15: All account balances must be paid.
April 28: All requirements for graduation must be completed and grades submitted
April 29: Graduation rehearsal at the Grant Center at 3 p.m.
April 30: GRADUATION DAY! Graduates should be in line by 9:30 a.m. The graduation ceremony will begin promptly at 10:30 a.m.
NOTE: Graduation caps, gowns and invitations must be ordered from the Averett Bookstore. The cost IS NOT included in the graduation fee.
Participation in graduation is expected. If you find that you are unable to attend or do not plan to participate in the ceremony, complete the bottom portion of your application indicating that you will graduate in absentia. You will still need to submit your graduation application and fees. You may also notify the Registrar's Office (in writing) or Email Robbie Hendrix, Records Specialist, at email@example.com.
If you do not participate in the April 30 commencement program, your diploma will be mailed approximately two weeks after the ceremony.
GRADUATION AUDITS AND WITHDRAWING FROM GRADUATION
After your application for graduation has been received, a graduation audit will be performed to confirm your eligibility for graduation. If you notice discrepancies, immediately bring them to the attention of your advisor or the Registrar's Office. If you find that you will not meet requirements, have already applied for graduation and wish to withdraw from the ceremony, please notify the Registrar's Office in writing. Faxes are acceptable (434-799-0658). NOTE: Students withdrawn from graduation will need to re-apply to participate in a future graduation ceremony.
The student and professional staff members in residence life have been busy this year creating strong communities in the residence halls and on-campus apartments. The Resident Advisors (RAs) are required to plan and implement programs throughout each semester. These programs are intended to provide social and education opportunities for the members of each floor, suite, hall and/or apartment community.
The spring semester is an especially busy time as they begin preparations for the next academic year. Resident Advisor selection is taking place now and housing selection for fall 2011 will take place at the end of March and beginning of April.
Resident Advisor Selection: The application and interview process for students interested in these leadership positions on campus is wrapping up just before spring break. After all of the individual and group interviews are complete, the professional staff will make their decisions about which 17 student leaders will be selected to be RAs for the 2011-2012 academic year. The students will find out if they've been selected immediately following spring break.
Housing Selection: March 31 - April 2
All students who currently reside on campus will receive information about the housing selection process after they return from spring break. To participate in the process of selecting a room for the next academic year, students must have a $100 Housing Deposit on file with University. Every student must also complete a Housing Intent Form prior to the selection date.
* Only seniors who will have 90+ credit hours or 6 semesters in housing complete at the end of this current semester and indicate they desire off campus housing will be able to exempt from housing selection process.
Summer Session Housing: Housing on campus, in the Averett Commons Apartments, is available for students while enrolled in summer classes at Averett. For more information about cost and summer housing application process, please have your student visit the Residence Life Office. Summer housing must be paid in advance of check-in.
Important Housing Dates:
March 5 - 13 Spring Break Residence Halls remain open for spring break. Students remaining on campus should notify their building staff.
Wednesday, April 27 by 7 p.m. Residence Hall Check-out. All students not graduating or planning to attend Summer Session 1 must be checked out of the residence halls/apartments by this time.
June 1, 2011 Damage Appeal Deadline All residence hall rooms/apartments will be assessed for damages/charges at checkout and during a final walk-through by Hall Directors and maintenance staff once the entire room/apartment is clear of all its occupants. Students are encouraged to check their AU Email and student account approximately 10 days after checking out to make sure they do not overlook any charges that may be applied. If a student feels that he or she does not agree with any damage charges that have been applied, they should complete a Damage Appeal Form. The Damage Appeals process and form are posted on the Residence Life web page. Click on the Forms link under the Resident Resources section. Damage Appeals Forms must be received by the above deadline. All completed forms are reviewed by the Housing Committee.
COURSE REGISTRATION FOR SUMMER AND FALL
Even though students are just half-way through this semester, it is time for them to think about their academic course load for the summer and fall. All students returning to Averett University for the fall 2011 semester should contact their advisor as soon as possible after they return from spring break to make an appointment about course registration. Please remind your student about the importance of this appointment as the advisors help guide him or her through the process of making sure they are on track to complete all degree requirements on time. Students can contact their academic advisors by e-mail, or by simply stopping by during scheduled office hours to make an advising appointment.
Though registration begins on March 18 by class level, students should meet with their academic advisors before that date.
At Averett, course registration is as easy as 1, 2, 3!
- Review the classes you want or need to take
- Meet with your academic advisor and review your choices or options
- Go into PC Self Service and register
Students should NOT delay in meeting with their advisors, in choosing classes or in registering, because classes fill up FAST!
Something new that the office of student activities and the Campus Activities Board have done this semester is trips off campus. These trips have been fun, educational and informative. Faculty and staff members were also invited to come along and have the opportunity to interact with students in a more casual environment. Trips this semester have included: Skiing at Wintergreen Resort; The Bodies Revealed exhibit at the Greensboro Science Center; The International Civil Rights Museum in Greensboro, NC; and a trip to Charlotte, NC to see the Tony Award-winning musical In the Heights.
In addition to these exciting trips off campus, there have been great opportunities on campus for students. Ranging from an ice-skating rink on the Student Center Parking lot to student productions in the theatre department, and open mic nights in Jut's Café, the students have had plenty to do when they were ready to take a break from their studies.
The student activities office recently completed the selection process for the Orientation Leaders who will play an important role in welcoming the newest students (and their families) to the Averett community during the upcoming summer and fall orientation sessions. Congratulations to these students: Kirk Brown, Savanna Butts, Heather Carnes, Justine Cherochak, Nancy Collie-Beard, Candice Gibbs, Jesse Henderson, Donte Johns, Sara Jones, Adrian Oliver, Tanmay Patel, Shawn Patterson, Paul Porter, Kevin Revanna, Shanequa Sanders-West, Janice Small, Frankie Stokes, Charles Terrell.
SAFE SPRING BREAK WEEK
The week of February 28 through March 4, 2011 is Safe Spring Break Week, sponsored by the campus organization, IMPACT (Innovative Minds Promoting Awareness on Campus Together). During this week, the student members of IMPACT encourage their fellow students to buckle up and drive safely, avoid drinking and driving, drink safely if they are of age, wear sunscreen when they spend extended time in the sun, get some rest and have a great time during spring break. IMPACT is affiliated with the BACCHUS Network, a peer education organization that provides outstanding educational information to students on a variety of health related issues. During Safe Spring Break Week, IMPACT members share this information with Averett students in a variety of ways including setting up an information table in the dining hall, writing health related messages on the windows of the student center and placing posters in strategic locations around campus. IMPACT also posts messages on its own Facebook page.
This year, the theme for Safe Spring Break Week is Road Trip to a Safe Spring Break. Students are encouraged to "make the journey safe and fun!" Please support IMPACT by reminding your sons and daughters to use good safety practices during their spring break road trips. If you would like to know more about the BACCHUS Network and IMPACT, visit the IMPACT page on Facebook and take a look at the BACCHUS website at: www.bacchusnetwork.org.
INFORMATION JUST FOR PARENTS!
Parent Website Being Developed
The administration, faculty, and staff of Averett University understand the importance of keeping the families of our students informed of the happenings on campus. While this periodic newsletter is a great way to share information, we know that you may want access to additional information more frequently. We are currently in the process of designing a website specifically for the parents of our students. The site will include information about upcoming deadlines as well as reports about events happening on campus. In order to make the site something that you'll want to bookmark and visit often, we want to know what YOU would like us to include.
Please send your ideas and suggestions to Bill Woodward, Dean of Students, by March 31 at firstname.lastname@example.org.
The Averett Fund
"Funding Education, Funding the Future and Funding Dreams" Whether through classes on our main campus in Danville or programs at our satellite campuses throughout the Commonwealth, an Averett education provides students the opportunity to pursue their Big Dreams and Bold Futures.
As a parent of an Averett student, we know that you have an interest in the ways in which we are developing and creating more opportunities for all of our students. We invite you to participate in the continued transformation of the University. Through your gifts, we are able to enhance our distinguished academic programs, build and maintain outstanding facilities, attract talented professors and broaden access to Averett through greater scholarship aid. Please visit the giving website - www.averett.edu/give - where you can read more about the Averett Fund, and click on the "Make My Gift" button to make a contribution.
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