Office of the Registrar
The Registrar's Office is your first stop for information about registration and grades.
The Registrar also provides transcripts and information regarding graduation. We look forward to helping makeyour college experience a success.
FERPA ANNUAL NOTICE
What is FERPA? FERPA, the Family Educational and Privacy Act of 1974, is a federal law that pertains to the release of and access to educational records. The law, also known as the Buckley Amendment applies to all schools that receive funds under an applicable program of the US Department of Education. Go to www.ed.gov/policy/gen/guid/fpco to learn more.
To which information does FERPA apply? FERPA applies to personally identifiable information in educational records. This includes items such as the student’s name, names of family members, addresses, personal identifiers such as social security numbers, and personal characteristics or other information that makes the student’s identity easily traceable.
What are the educational records? Educational records are all records that contain information directly related to a student, which are maintained by the educational institution or by a party acting on its behalf, such as a contractor to whom the school has outsourced institutional services or functions.
Educational records do not include the following:
- Sole possession records – records kept in the sole possession of the maker which are used only as a personal memory aid and are not accessible or reviewed by another person except a temporary substitute for the maker of the record;
- Law enforcement records;
- Records collected about an individual after that person is no longer a student at Averett.
What are a student’s rights under FERPA? Under FERPA, a student has a right to:
- Inspect and review his or her educational records;
- Request to amend his or her educational records;
- Have some control over the disclosure of information from his or her educational records.
The university notifies students annually of their FERPA rights in the catalog and in the website. If students believe their rights have been violated, they may contact the Family Policy Compliance Office at the Department of Education, 400 Maryland Ave SW, Washington, DC 2002-4605. Additional information is available at www.ed.gov/policy/gen/guid/fpco.
Do students have a right to see and change their educational records? Upon written request, the university shall provide a student access to his or her educational records except for financial records to the student’s parents or guardian and confidential letters of recommendation where the student has signed a waiver of right of access. If the records contain information on more than one student, the requesting student may inspect, review, or be informed on only the specific information about his or her own records. Educational records covered by FERPA normally will be made available within 30 days of the request. The contents of a student’s educational records may be challenged by the student on the grounds that they are inaccurate, misleading, or otherwise in violation of the privacy rights of the student by submitting a written statement to the custodian of records – the University Registrar.
Is there some way that I can block my information? A currently-enrolled student may restrict access to their directory information, or may remove their information from public directories, by completing a form in the Registrar’s Office within the first 7 days of any semester.
What is directory information? FERPA identifies certain information, called directory information that may be disclosed without the student’s permission. The university has designated the following information as directory information:
- Student’s name
- Local, permanent, and email addresses
- Place of birth
- Major fields of study
- Dates of attendance
- Enrollment status
- Degrees, awards, and honors received
- Graduation date
- Participation in officially-recognized activities and sports
- Weight and height, if a member of an athletic team
Who has access to student educational records? According to FERPA, non-directory information may not be released without prior written consent from the student. Exceptions include parents of dependent students, access by appropriate university administrators, faculty members, or staff members who require access to educational records in order to perform their legitimate educational duties; contractors to whom the school has outsourced institutional services or functions; officials of other schools in which the student seeks to enroll; and in connection with a student’s application for, or receipt of, financial aid.
Whom should I contact with questions or concerns? Direct general questions to the Office of the Registrar.