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Important Dates for Spring 2015 Graduation

Click Here for information about August Conferral Directions

Graduation Day is one of the most important events in a student's life. Remembering to take care of final details required to get to the finish line is equally important.

ALL Undergraduate Students: The signed senior evaluation page from the student’s academic evaluation must be attached to the graduation application.

January 5: Last day to register for any necessary Independent Study Credit and online courses. Classes are scheduled to begin January 14.

April 6: All Official Transcripts and Test Scores from other institutions must be received in the Registrar's Office.

April 6: Deadline to Apply for Graduation and submit required $100 graduation fee. There will be a $25 late charge for applications faxed, scanned and emailed or postmarked (and fees paid) after April 6. Applications received or postmarked after April 24, will be held and processed for the August Degree Conferral. If the commencement fee is not paid by April 24 the student will be withdrawn from graduation. (Traditional students' accounts will be billed. GPS students must submit the fee when applying for graduation via cash, check, money order or online. The fee must be paid even if a student does not plan to participate in the ceremony).

NOTE:  Graduation caps, gowns and invitations MUST be ordered from the AVERETT BOOKSTORE. The cost IS NOT included in the graduation fee.

The deadline for submitting Cap and Gown Orders to the bookstore for the Spring 2015 graduation is April 3. Orders submitted after this date will be assessed a $10.00 late fee. The cap and gown order form can be found on the main page of our web site:  *The bookstore does not accept cap and gown phone orders*.

March: Every student who has applied for graduation will receive an email in regards to an Averett Graduation Survey. Please make sure that you complete this survey as part of the final requirements for graduation.

April 24: All account balances must be paid.

May 7: All requirements for graduation must be completed and grades submitted.

May 8: Graduation Rehearsal at the Grant Center at 2:00 p.m. Please bring your graduation regalia to make sure that you have the correct gown and hood. Students are required to attend rehearsal. If you do not attend, you will be confused about where to go and what to do on Saturday morning.

May 9: GRADUATION DAY! Graduates should be in line by 9:15 a.m. The graduation ceremony will begin promptly at 10:30 a.m. If you find that you are unable to attend, please notify the Registrar's Office (in writing) by emailing Sherry Phelps, Assistant Registrar, at immediately.

Webcast of Graduation: Below is the link to the webcast. The webcast will begin 15 minutes before graduation.  There is also a news story on the website with specifics.

Graduation Audits and Withdrawing from Graduation
After your application for graduation has been received, a graduation audit will be performed to confirm your eligibility for graduation. If you notice discrepancies, immediately bring them to the attention of your advisor or the Registrar's Office. If you find that you will not meet requirements, have already applied for graduation and wish to withdraw from the ceremony, please notify the Registrar's Office in writing. Faxes and emails are acceptable (434-791-7181 or

NOTE: Students withdrawn from graduation will need to re-apply to participate in a future graduation ceremony. Your commencement fee (if paid) will carry over to the next graduation only.

IF you do not plan to participate in the ceremony, complete the bottom portion of your application indicating that you will graduate in absentia. You will still need to submit your graduation application and fees. Your diploma will be mailed approximately two weeks after the ceremony.






Pre-registration for Fall 2015 begins March 27th.

IMPORTANT: Dates & Deadlines for graduating Seniors!

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