Admissions Specialist – Part-time Hourly

Posted on June 18th, 2019 by Travis Dix

Position Description

Reporting to the Associate Director of Admissions, the Admissions Specialist supports the Office of Undergraduate Admissions in its efforts to recruit undergraduate students to the Averett University community. This position requires strong communication skills with incoming/outgoing phone calls, walk-in guests, emails, etc. as well as computer proficiency with data entry, filing and distribution of materials. This position functions as a support role for the professional staff of the Office of Undergraduate Admissions.

Qualifications

  • High school diploma required
  • Must be a good communicator in person and via phone
  • Must be proficient with MS Office and be familiar with data entry/database management
  • Previous experience working in administrative assistant setting preferred.

Primary Responsibilities

The primary functions of the Admissions Specialist require strong communication skills to:

  • answer incoming phone calls for the main office line,
  • respond to emails,
  • meet with walk-in guests and guide them to the correct office(s).
  • manage the daily influx of transcripts and test scores,
  • scan and enter data in the database and distributing it to the correct admissions counselor.

Secondary Responsibilities

This position will support the Office Manager during high volume application times and other times needed during the year.  There will also be varying office and administrative work that will need to be completed at varying times during the year, as assigned by the supervisor.

Physical & Mental Demands/Work Environment

The duties of this position require performance of the following activities and work in the described environment, with or without reasonable accommodations.

  • Almost constant interaction with others requiring clear communication (speaking and listening) in person, electronically, and telephonically
  • Must be able to work with others as part of a team
  • Visual, speech, and hearing acuity required to perform assigned work, including in-person and online interactions with prospective students and their families, staff, and students
  • Most work is performed while sitting or standing with walking necessary to/from locations around the office and campus
  • Work uses fine manual dexterity to use equipment involving levers, buttons, keyboards, and switches as well as frequent handling of small items and paperwork
  • Ability to lift, carry or move items of up to 10 pounds, occasionally, notes, files, binder
  • At times, work may require pushing/pulling (drawers, chairs), reaching, bending, twisting, or climbing (stairs)
  • Regularly will need to work under time pressure, work on multiple tasks simultaneously, perform tedious and exacting work, and work in a noisy or distracting environment
  • At times may be called upon to make frequent changes of tasks, or work an irregular work schedule/overtime
  • Frequently will need to use office equipment such as telephones, printer, copier, scanner, scissors, stapler, and computer.  Will use software including Microsoft Office, Foxit or Adobe PDF software, Moodle or Canvas, Zoom, PC Self-Service, Target X, and other campus software
  • Seasonally may work in situations where communicable diseases (virus, flu, etc.) are present
  • Primary work locations are an office environment and educational facilities
  • Travel may be required throughout Danville and surrounding area.

Submit Letter of Interest, Current Resume/Curriculum Vitae (CV), and 3 Professional References to:

James Thurnes, Associate Director of Admissions
c/o Selection Committee, Admissions Department
Averett University
420 West Main St.,
Danville, Virginia 24541

Email address: cgc@averett.edu

Please note:

  • Background checks are required for all positions.
  • An applicant must have an unrestricted right to work in the U.S.
  • Averett University’s policies, programs and activities, including hiring practices, comply with federal and state laws and regulations prohibiting discrimination on the basis of race, color, religion, age, national origin, sex, disability, sexual orientation, and gender identity or expression and veteran status.
  • Averett University is an Equal Opportunity Employer and an Employer of National Service. AmeriCorps, Peace Corps, and other national service alumni are encouraged to apply.