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Important Information for Graduation

Click Here for information about August Conferral

Graduation Live Stream

Click to watch the live stream here: www.averettcougars.com/live

Fall 2021 Commencement

1 P.M.
Grant Center at Averett’s E. Stuart James Grant North Campus (Indoor event)
(Please note the change from an outdoor event due to the inclement weather forecast.)

All graduates, guests, employees and participants will be required to wear a mask.

**Due to the COVID-19 Pandemic: All graduating students will be required to either be fully vaccinated for  COVID-19 (at least two weeks out from J&J vaccine or second dose of Moderna or Pfizer) or a NEGATIVE PCR COVID-19 test to participate in the ceremony. Below, you will find the directions for graduates and guests to follow to be approved to attend the ceremony.

**Anyone experiencing any signs or symptoms of illness should not attend the graduation ceremony. Please contact Katie Johnston at kjohnston@averett.edu if you are unable to attend. Your diploma will be mailed to you the week following the graduation ceremony.

TICKETS

Graduates will receive up to 5 tickets to distribute out to their guests that plan to attend. Guests will not be able to enter the gates of the Frank R. Campbell stadium without a ticket.  Students will pick up tickets at rehearsal on Friday, December 10. Rehearsal is mandatory, but in the event of an emergency and you are unable to attend, you must contact Katie Johnston before November 21.

**Please know that if we have to move the graduation ceremony inside due to inclement weather, all guest and graduates will be required to wear a mask to enter the building and the amount of tickets per graduate will drop to 3.

IMPORTANT DATES & DEADLINES

  • November 18 – All official transcripts and test scores from other institutions must be received in the Registrar’s Office.
  • November 18 – Cap and gown orders must be placed or will be assessed a $10 late fee. Click HERE to order your cap and gown
  • November 21- All outstanding balances must be paid in order to graduate on Dec. 11, 2021. If you are not financially cleared for graduation you will not be able to graduate. Contact student accounts to pay over the phone at 434-791-7182 or click HERE for directions to pay online!
  • November 21: Fully vaccinated graduates must have their vaccine cards emailed to health@averett.edu
  • December 6-7: Not Fully Vaccinated graduates must submit negative PCR COVID-19 test to participate in the graduation ceremony. In order to receive results in a prompt manor please test on December 6 or December 7.  Results must be submitted to Health Services (health@averett.edu) no later than December 10.
  • December 10: Graduation Rehearsal 2p.m. at the Frank R. Campbell Stadium.
  • December 11: Graduation Day Ceremony 1p.m. at the Frank R. Campbell Stadium.

Rehearsal & Graduation Day

The Fall 2021 graduation ceremony will be held indoors at the Grant Center at 1P.M.

GRADUATION REHEARSAL: DECEMBER 10
CHECK-IN PROCESS (2P.M.)

Rehearsal will start promptly at 2 p.m. on Friday, December 10th. Rehearsal check-in and line up is held inside the Grant Center. Students will enter through the back entrance of the Grant Center. Graduates will receive an email on either Thursday evening before rehearsal or early Friday morning of rehearsal with an assigned timeslot to check-in. Please arrive during your assigned time to get lined up for the rehearsal. Check-in will be held inside the Grant Center-ALL GRADUATES ARE REQUIRED TO WEAR A MASK INSIDE.

If you do not check-in, you will not receive your tickets for your guests. Graduates are responsible for distributing tickets out to guests before Saturday’s event.

  1. Once you have arrived and parked at North Campus on December 10, please head to the back entrance of the Grant Center to check-in. (Refer to the map below.)
  2. Give the check-in attendant your first and last name, and show them the confirmation email of your row and seat number. (A print-out of the email is fine if you do not have a smart phone.)
  3. Once checked in, you will receive your five tickets for your guests, and will be escorted to your row and seat number for the procession line up.

Line-up Rules:

  • Graduates will need to arrive during their assigned time slot to get checked in and lined up correctly
  • Students must have on a mask in order to check-in.
  • Graduates will be socially distanced on the field below the check-in table. Chairs will be provided for students to sit in while they wait for the ceremony to start.
  • Since the graduation ceremony will be on the turfed field, high heel shoes are not recommendeddue to the makeup of the surface.
  • Regalia is not required at rehearsal for undergraduate students. Graduates receiving a master’s degree will need to bring their hood and check in with Ashley Bowman of the Registrar’s office.
  • Graduates must check-in before being seated in the graduate lineup area.

GRADUATION DAY: DECEMBER 11
CHECK-IN PROCESS (1P.M.)

The Graduation Ceremony will start promptly as 1p.m on Saturday, Dec. 11th. Graduates will receive an email on either Thursday evening before rehearsal or early Friday morning of rehearsal with an assigned timeslot to check-in. Please arrive during your assigned timeslot ranging between 11:30a.m-12:15p.m. Arriving before or after your assigned timeslots could cause delays in the check-in process. The graduation ceremony will begin promptly at 1p.m. Lines will be checked at 12:15p.m. If you find that you are unable to attend, please notify the Registrar’s Office by emailing Katie Johnston, Coordinator of Enrollment Services, immediately.

*In the event of inclement weather, the ceremony will be moved inside of the Grant Center. Graduates will enter through the back of the building to check in and guests will enter through the front.
If you do not check-in, your name will not be read during the ceremony.

  1. Once you have arrived and parked at North Campus on Saturday, December 11, please head to the back entrance of the Grant Center to check-in graduate check-in area. (Please refer to the photo below for the check-in area)
  2. Give the check-in attendant your first and last name, and show them your confirmation email of your row and seat number. (A print out of email is fine if you do not have a smart phone).
  3. Once checked in, you will be escorted to your row and seat number for the procession line up.

Line up Rules

  • Graduates will need to arrive during their assigned time slot to be checked in and lined up correctly.
  • Students must have on a mask in order to check-in.
  • Graduates will be socially distanced on the field below the check-in table. Chairs will be provided for students to sit in while they wait for the ceremony to start.
  • Graduates must come dressed in regalia. If you need assistance with your hood, (undergraduates only) volunteers will be walking around to help.
  • Since the graduation ceremony will be on the turfed field, high heel shoes are not recommendeddue to the makeup of the surface.
  • Graduates must check-in before being seated in the graduate lineup area.
  • Students who are not officially checked in will not have their name called to walk across the stage.

GATES WILL BE LOCKED AT 12:45P.M. FOR PROCESSIONAL. At 12:45p.m. on the afternoon of graduation, the gates to the Frank R. Campbell stadium will be locked in order for the students to process through the gate.  The gates will be unlocked after the introduction and opening prayer. If your family has not entered the gates by 12:45p.m., they will have to wait to be seated once opening prayer and introduction has ended.

Webcast of graduation: The webcast will begin 15 minutes before graduation. There is also a news story on the website with specifics.

In the event of inclement weather ranging from cold temperatures, rain, or snow the event will be moved inside of the GYM of the Grant Center. The inside event will follow the same schedule as the outdoor event. Graduates will be notified of the change two days prior to the event. The amount of tickets will drop to 3 if event is moved inside.

707 Mount Cross Road, Danville, VA 24540

Important Dates and Deadlines for Fall 2021 Graduation

November 4: Last day to apply for graduation. Applications received or postmarked after November 21 will be held and processed for the Spring 2022 graduation. Click here to apply for the Fall 2021 Graduation.

November 4: A $125 graduation fee is due (a $50 late fee will be added to your account if payment is not submitted by the November 4 deadline). If you have questions, contact Kelsey Blanks in Student Accounts at 434-791-7182 or kblanks@averett.edu.

November 4: All account balances must be paid in full. If you have questions, contact Kelsey Blanks in Student Accounts at 434-791-7182 or kblanks@averett.edu.

November 4: All Transcripts from other institutions must be sent to Registrar’s office.

December 11: GRADUATION DAY!  The Graduation ceremony will be held at North Campus

Steps required to take in order to participate in the graduation ceremony

  1. Fully Vaccinated: If you have not yet done so a picture of your COVID-19 vaccine card must be sent to health@averett.edu by November 21
  2. Not Fully Vaccinated: A negative COVID-19 PCR test (rapid antigen test will not be accepted) must be completed between December 6 and December 7 and submitted to health@averett.edu by December 10.
  3. Masks are required when indoors regardless of your vaccination status.

*If you are not cleared by Health Services by meeting the above criteria, you will not eligible to participate in the Fall 2021 ceremony and your diploma will be mailed to you the week following the graduation ceremony.

For additional questions regarding the criteria listed above please contact Health Services at health@averett.edu or 434-791-5718

Graduates, please check your Averett email regularly for updates on the commencement process.

Frequently Asked Questions

  • When do I need to pay my graduation fee? The $125 graduation fee is due by November 4. All other account balances must be paid by November 21.
  • Will my official transcript have the degree conferral date on it? YES – Please visit getmytranscript.com to request your transcript to be sent out after you have officially had your degree conferred. Students finishing all degree requirements graduating at the end of the Fall 2021 semester with have a conferral date of December 11, 2021.
  • What if I do not plan to attend the Fall 2021 Graduation ceremony, How will I receive my Diploma? Your Diploma will be mailed out the week after December 11, 2021 to the address listed on the graduation application.
  • Will there be a certain amount of tickets given out for our guest to attend the ceremony? YES- Each graduate will be given a certain amount of tickets for their guest. The number of tickets will be determined once we have a final count of those attending. An email will be sent out with the amount of tickets each student will receive.
  • How do I order my Cap & Gown? Please click the link to order your Cap & Gown. For additional question please contact the Bookstore at 434-791-5640- Click here to order a Cap & Gown
  • What if my diploma never arrives at my address? Contact Katie Johnston at kjohnston@averett.eduand let her know you never received your diploma. Please be aware that with the large number of graduates, diplomas may take up to three or four weeks to be delivered.
  • How do I know if my student account is cleared for graduation. Contact Kelsey Blanks at 434-791-7182 to verify that your account is cleared and all balances have been paid.